Privacy Notice Media Monitoring Unit (MMU)

This notice sets out how we will use your personal data, and your rights. It is made under Articles 13 and/or 14 of the General Data Protection Regulation (GDPR).

 

YOUR DATA

 

Purpose

 

The purpose for which we are processing your personal data is to facilitate the delivery of MMU content to subscribers across Whitehall departments.

 

The data

 

We will process the following personal data:

 

Names and work email addresses

 

Legal basis of processing

 

The legal basis for processing your personal data is that processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the data controller. In this case that is the Government Communications Services’ role in providing media monitoring briefings to officials across the Civil service.

 

Recipients

 

Your personal data will be shared by us with our website hosting provider.

 

As your personal data will be stored on our IT infrastructure it will also be shared with our data processors who provide email, and document management and storage services.

 

Retention

 

Your personal data will be kept by us for the duration of your employment within the Civil Service, until you unsubscribe or until upon review it is found that your email account is no longer active.

 

Your personal data were obtained by us from registering with the Media Monitoring Unit website or through contacting the Media Monitoring Unit and requesting to be added to our distribution lists.

 

YOUR RIGHTS

 

You have the right to request information about how your personal data are processed, and to request a copy of that personal data.

 

You have the right to request that any inaccuracies in your personal data are rectified without delay.

 

You have the right to request that any incomplete personal data are completed, including by means of a supplementary statement.

 

You have the right to request that your personal data are erased if there is no longer a justification for them to be processed.

 

You have the right in certain circumstances (for example, where accuracy is contested) to request that the processing of your personal data is restricted.

 

You have the right to object to the processing of your personal data where it is processed for direct marketing purposes.

 

You have the right to object to the processing of your personal data.

 

INTERNATIONAL TRANSFERS

 

As your personal data is stored on our IT infrastructure, and shared with our data processors, it may be transferred and stored securely outside the European Union. Where that is the case it will be subject to equivalent legal protection through the use of Model Contract Clauses.

 

COMPLAINTS

 

If you consider that your personal data has been misused or mishandled, you may make a complaint to the Information Commissioner, who is an independent regulator. The Information Commissioner can be contacted at: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, or 0303 123 1113, or casework@ico.org.uk. Any complaint to the Information Commissioner is without prejudice to your right to seek redress through the courts.

 

CONTACT DETAILS

 

The data controller for your personal data is the Cabinet Office. The contact details for the data controller are: Cabinet Office, 70 Whitehall, London, SW1A 2AS, or 0207 276 1234, or publiccorrespondence@cabinetoffice.gov.uk.

 

The contact details for the data controller’s Data Protection Officer are: Stephen Jones, Data Protection Officer, Cabinet Office, 70 Whitehall, London, SW1A 2AS, or dpo@cabinetoffice.gov.uk.

 

The Data Protection Officer provides independent advice and monitoring of Cabinet Office’s use of personal information.

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